Inventory inside your CRM
Every stock change has a reason, not just a new number.
Obriym connects the product record, warehouse, supplier receipt and order. Your manager sees the current quantity where the sale happens, without reconciling several spreadsheets first.
One screen, one answer
Main warehouse
updated just now
Luna leather bag
BAG-042
18 pcs
In stockMono wallet
WAL-018
4 pcs
Low stockClassic belt
BEL-107
0 pcs
Out of stockLatest receipt
+24 units
Deducted by orders
−7 units
From receipt to sale
Three events that change the stock
Quantity changes through understandable business events, making it easier to restore context and spot a discrepancy.
- 01
Receive goods from a supplier
Create a receipt with supplier, warehouse, quantity and unit cost. Posting it increases stock for products whose inventory tracking is enabled.
- 02
Sell from one catalog
SKU, price, brand, category, images and availability live on the product and flow into deals and orders without retyping.
- 03
Deduct when an order becomes real
External orders deduct tracked products as they enter the CRM; manager-led orders do it when processing starts. Cancellation or a full refund returns the deducted quantity.
Practical value
Three decisions your team makes faster
- Can we confirm this order?
- The manager sees quantity beside the product and does not promise stock that is already gone.
- What should we reorder?
- Products with zero or low stock are visible in the catalog: a “Low stock” filter and a state badge in the list, with the threshold set on the product card.
- Why did the number change?
- Receipts, deductions and returns leave separate movement records with a reason — the history is visible right on the product card: when, how much, from which document and by whom.
- How much did we actually earn, not just sell?
- A goods receipt recalculates the product's weighted-average cost, and a sale remembers that figure on its own line — so the report shows gross margin and states honestly what share of the lines it actually knows a cost for.
Built for different product models
Track quantities only where it makes sense. Services, digital goods and drop-shipped products can stay outside quantitative stock control.
- Tracking policy is set at the warehouse level
- Stocktake documents numbered INV (a stocktake document, not an invoice) and manual write-offs with a reason
- Weighted-average cost, gross margin and stock valuation
- Simple products and bundles made of components
- A unique SKU inside your workspace
- Product-card translations: Ukrainian, Russian, English and EU market languages
- Importing new products and updating existing ones from an Excel or CSV file, with a review of the changes before anything is written
- Catalog export to Excel with every field
- Barcode scanning in receipts and stocktakes, price labels with barcodes
- A warehouse page: units, value, movement history and documents
Inventory management questions
- Must every product track a quantity?
- No. A warehouse can provide the default policy for new products, and each product can override it. Services and products without owned stock can operate without a quantity.
- When does an order reduce stock?
- An integrated channel order deducts tracked products when it enters the CRM. A manager-led order deducts them when it moves into processing.
- What happens when an order is cancelled?
- The CRM returns the quantity previously deducted for a cancelled or fully refunded order. Replayed events do not duplicate the movement.
- Can stock sync to sales channels?
- For connected and configured channels, the CRM can send quantity within that adapter's real capabilities. Every marketplace write direction is enabled by the owner after a preview; current platform readiness is shown on the integration pages.
- How is the cost of a product calculated?
- As a weighted average: posting a goods receipt blends the purchase price of the arriving units with what is already on hand, and does so in the same operation that changes the stock. A receipt line that states no price moves the stock without pricing the goods at zero. When an order commits stock, the current average is snapshotted onto the order line, so later purchases never re-price past sales.
Next step
Turn stock into a controlled process
Start with one catalog and one warehouse. Once orders arrive, the SKU, brand and category report shows what actually drives revenue.